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    Privacy Policy

     

    Privacy Policy for Carea Ltd



    Introduction

    Carea Ltd ("Carea", "we", "our" or "us") is committed to protecting and respecting your privacy. We understand the importance of safeguarding your personal information and are dedicated to processing it responsibly, securely and transparently.

    This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, contact us or use our passenger transport services.

    Carea Ltd is the Data Controller for the personal information collected through this website.

    Our Commitment

    Protecting your personal information is fundamental to the way we operate. We process personal data fairly, lawfully and transparently while ensuring that appropriate technical and organisational measures are in place to keep your information secure.

    Data Protection Legislation

    This Privacy Policy complies with:

    • UK General Data Protection Regulation (UK GDPR) 
    • Data Protection Act 2018 
    • Privacy and Electronic Communications Regulations (PECR) 
    • Any other applicable UK data protection legislation 

    Who This Policy Applies To

    This Privacy Policy applies to:

    • Website visitors 
    • Parents and guardians 
    • Schools and educational establishments 
    • Local authorities 
    • Healthcare organisations 
    • Business clients 
    • Members of the public 
    • Job applicants 
    • Drivers and passenger assistants who contact us through our website 

    Children under the age of 18 should only use our website with the involvement of a parent, guardian or responsible adult.

    Information We Collect

    Depending on how you interact with us, we may collect:

    Personal Information

    • Full name 
    • Email address 
    • Telephone number 
    • Postal address 
    • Company or organisation details 
    • Job title 

    Transport Information

    Where necessary to provide our services:

    • Pick-up and destination locations 
    • Journey dates and times 
    • Passenger requirements 
    • Accessibility requirements 
    • Wheelchair requirements 
    • Special assistance information 
    • Booking reference numbers 

    Recruitment Information

    If applying to work with Carea:

    • CV 
    • Employment history 
    • Qualifications 
    • Driving licence information 
    • DBS details (where applicable) 
    • Training certificates 

    Technical Information

    When using our website we may collect:

    • IP address 
    • Browser type 
    • Device information 
    • Cookies 
    • Website usage statistics 

    How We Collect Your Information

    We collect information when you:

    • Complete our online enquiry forms 
    • Request transport quotations 
    • Contact us by telephone 
    • Send emails 
    • Apply for employment 
    • Subscribe to updates 
    • Visit our website 
    • Communicate with us through social media 
    • Interact with cookies on our website 

    How We Use Your Information

    We use your personal information to:

    • Respond to enquiries 
    • Provide transport services 
    • Manage bookings 
    • Communicate with customers 
    • Process recruitment applications 
    • Improve our website 
    • Meet legal obligations 
    • Prevent fraud 
    • Ensure passenger safety 
    • Maintain service quality 
    • Manage contracts with schools, councils and organisations 

    Legal Basis for Processing

    We process personal information under one or more of the following lawful bases:

    • Consent 
    • Performance of a contract 
    • Legal obligation 
    • Legitimate interests 
    • Protection of vital interests where appropriate 

    Where special category data (such as health or accessibility information) is collected, it is processed only where necessary to provide safe and appropriate transport services and in accordance with applicable legislation.

    Sharing Your Information

    We will never sell your personal information.

    Where necessary, we may share information with:

    • Local Authorities 
    • Schools and Colleges 
    • NHS organisations 
    • Healthcare providers 
    • Professional advisers 
    • Insurance providers 
    • IT service providers 
    • Payment providers 
    • Regulatory bodies 
    • Law enforcement agencies where legally required 

    All organisations receiving information are required to keep it confidential and process it securely.

    International Transfers

    Where personal information is transferred outside the United Kingdom, appropriate safeguards will be implemented to ensure your information remains protected in accordance with UK GDPR requirements.

    Data Retention

    We retain personal information only for as long as necessary to fulfil the purpose for which it was collected or to meet legal, regulatory and contractual obligations.

    Retention periods vary depending on:

    • Booking records 
    • Customer enquiries 
    • Recruitment records 
    • Financial records 
    • Legal requirements 

    When information is no longer required, it is securely deleted or anonymised.

    Cookies

    Our website uses cookies to:

    • Improve website performance 
    • Analyse visitor behaviour 
    • Remember user preferences 
    • Enhance user experience 

    Where required by law, we will request your consent before placing non-essential cookies on your device.

    Further information can be found in our Cookie Policy.

    Your Rights

    Under UK GDPR you have the right to:

    • Access your personal information 
    • Correct inaccurate information 
    • Request deletion of your information 
    • Restrict processing 
    • Object to processing 
    • Request data portability 
    • Withdraw consent where applicable 
    • Lodge a complaint with the Information Commissioner's Office (ICO) 

    We will respond to requests within the timescales required by law.

    Security

    We take the security of your personal information seriously.

    Measures include:

    • Secure website encryption (SSL) 
    • Password protection 
    • Access controls 
    • Secure cloud storage 
    • Staff confidentiality obligations 
    • Regular software updates 
    • Firewalls and cybersecurity measures 

    Only authorised personnel have access to personal information where required for legitimate business purposes.

    Third-Party Links

    Our website may contain links to third-party websites.

    We are not responsible for the privacy practices of external websites and recommend reviewing their privacy policies before providing personal information.

    Changes to this Privacy Policy

    We may update this Privacy Policy from time to time to reflect changes in legislation, business operations or our services.

    The latest version will always be available on our website.

    Contact Us

    If you have any questions regarding this Privacy Policy or wish to exercise your rights, please contact us.

    Carea Ltd

    📍 Registered Office:  Suite 47, The Wenta Business Centre, 1 Electric Avenue, Innova Park, Enfield, England, EN3 7XU 

    📧 Email: info@carea.ai

    📞 Telephone: 020 8432 3333

    🌐 Website: www.carea.ai

    Complaints

    If you are unhappy with how we have handled your personal information, please contact us first so that we can try to resolve your concerns.

    You also have the right to lodge a complaint with the:

    Information Commissioner's Office (ICO)


    Copyright © 2026 Carea Services LTD - All Rights Reserved.

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